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Library Staff Guides

Procurement

Details stored on the W drive:  W:\Library\SMHS\Library\Procurement   W:\Library\SMHS\Library\Subscriptions - Jnls and Other Electronic Resources  All expenditure, regardless of the method of ordering is recorded in an Access orders database.

All procurement must meet the SMHS Schedule of DelegationsSMHS HealthPoint site on Procurement

Other resources:  WA Health Financial Management Manual and the WA Government Financial Administration Bookcase (FAB) - includes Treasurer's Instructions

HSS Office of the Chief Procurement Officer (OCPO) - on HealthPoint

Cheryl Hamill, Vivien Hewitt and David Dawson all have purchasing cards (Visa).  David's is an EMHS card and is used for RPH/EMHS expenditure (eg departmental books).

The library will purchase on behalf of departments - process for doing this described here.

Library expenditure is incurred in a SMHS cost centre though the costs are apportioned equitably every month to EMHS.
‚Äč0200696 SMHS    0500696 EMHS    The first three digits are the entity codes for SMHS and EMHS and the last four digits are the cost centres.

Chart of Accounts Manual -  coding system for classifying financial transactions that are recorded in the financial information management system in WA Health, called Oracle Financials.  Library Other Goods and Services (OGS) expenditure is primarily represented in the following account codes:
3415 01 - books
3415 02 - subscriptions
3415 03 - AV materials
3415 04 - inter-library loans and document delivery

The SMHS ABN is 92 264 056 442.