Details stored on the W drive: W:\Library\SMHS\Library\Procurement W:\Library\SMHS\Library\Subscriptions - Jnls and Other Electronic Resources All expenditure, regardless of the method of ordering is recorded in an Access orders database.
Cheryl Hamill, Vivien Hewitt and David Dawson all have purchasing cards (Visa). David's is an EMHS card and is used for RPH/EMHS expenditure (eg departmental books).
The library will purchase on behalf of departments - process for doing this described here.
Library expenditure is incurred in a SMHS cost centre though the costs are apportioned equitably every month to EMHS.
0200696 SMHS 0500696 EMHS The first three digits are the entity codes for SMHS and EMHS and the last four digits are the cost centres.
Chart of Accounts Manual - coding system for classifying financial transactions that are recorded in the financial information management system in WA Health, called Oracle Financials. Library Other Goods and Services (OGS) expenditure is primarily represented in the following account codes:
3415 01 - books
3415 02 - subscriptions
3415 03 - AV materials
3415 04 - inter-library loans and document delivery