All Library expenditure is allocated against a SMHS cost centre (0200696) with monthly charge backs to an EMHS cost centre (0500696).
The budget is split between SMHS and EMHS. Some subscriptions are recorded on an accrual basis by HSS which makes tracking expenditure a little difficult as costs for some invoices are allocated in full and then subtracted and reallocated in monthly amounts across the calendar year. Rex Sriharan / Regina Gnadt from Finance track these carefully to ensure HSS only does this with the same set of invoices year to year. In December 2018 advice was received that SMHS is applying accrual reporting for all invoices over $20,000 (including ones paid via p-card) so this will impact future expenditure reporting.
Maintenance of an adequate print and online collection is critical - if there are deficiencies this simply flows across into increases in document delivery / inter-library loan requests which require more staff involvement to acquire them.
Budget and Expenditure 2023 to 2024
![Budget and Expenditure July 2023 to 2024 [this July report SMHS only]](http://login.smhslibresources.health.wa.gov.au/public/images/BudgetExpenditure2023_2024.png)
Budget and Expenditure 2022 to 2023
Budget and Expenditure 2021 to 2022
Budget and Expenditure 2020 to 2021
Budget and Expenditure 2019 to 2020
Budget and Expenditure 2018 to 2019
Budget and Expenditure 2017 to 2018
Budget and Expenditure 2016 to 2017
Budget and Expenditure 2015 to 2016
| Actual | Budget | |
| Total Employment Costs | $1,100,810-00 | $1,144,183-00 |
| Total Other Goods and Services | $2,381,284-00 | $2,581,700-00 |
| Grand Total | $3,482,094-00 | $3,725,883-00 |
Exchange Rates - from the RBA site
EBSCO Serials Price Projections Report 2024 - 5 October 2023 and EBSCO Five Year Journal Price Increase History (2019-2023) - 5 October 2023
STM Global Brief 2021 – Economics & Market Size - 19 October 2021
All Library expenditure is allocated against a SMHS cost centre (0200696) with monthly charge backs to an EMHS cost centre (0500696).
The Australian Interlibrary Resource Sharing (ILRS) Code governs the practice of this service nationally. The Code is was updated in 2019. Obtaining loans and copies via inter-library loan and document delivery (ILLs / DocDel) supplements the Library's own collection. It cannot be a replacement for the Library's responsibility to maintain a collection to meet local needs. ILLs / Doc Del activities are staff-time intensive, expensive and items are sometimes impossible to obtain except via pay per view or purchase.
The majority of document delivery requests are supplied via a national health libraries network system called GratisNet in which copies are provided at no charge to members (there is a membership charge to belong).
Costs are incurred for items requested outside of the network. These are from the National Library of Australia's Libraries Australia (NLA) / Trove service, from a Swiss German, Austrian network called Subito, from the National Library of Medicine (NLM) in the US and via Pay-Per-View (PPV).
Costs are offset for items requested from Australian libraries through the NLA system as income is earned from items supplied to other network members.
* Note that in 2019-2020 most NLM invoices were not received - followed up with them in August 2020.
The Prosentient online forms system used for ILLs and document delivery (that is also used for clients to request searches such as literature searches / training etc) has an annual charge from July 2019 to June 2020 = $763.64 + GST.
Spreadsheet stored - W:\Library\SMHS\Library\KPIs Bonnet Statistics\ILLs DocDel